This guide explains how to configure your workflow to release incoming order items individually rather than batching them all together.
Begin by editing the relevant workflow for your product.
Batching Items Individually
To prevent batching all orders together and instead release them one by one, you will use the "Batch By" parameter within your Batch activity inside your workflow.
Batch Release Options: You need to specify how the batch is released. You can set it to release by:
Count: In this case we will not use count, as we want to generate individual plates for each job.
Time and Date: You can set a specific time and date for items to be released, for example, daily at a set time.
Defining Batch Criteria (Batch By): To ensure each individual item is treated as a separate batch (or plate), you need to use context information to define the batching criteria.
In the "Batch by" setting, search for and select the order item ID from the available context information.
This tells the workflow to create a unique batch for each distinct order item ID that comes in.
Once configured, you can test this activity to ensure the batching is set up correctly.
Managing Batches
After orders come in, you can view and manage these individual item batches:
Navigate to the workflows page in GelatoConnect.
Go to the "Batches" section.
Here you will see the individual batches created for each order item based on your configuration.
These batches will be automatically released at the time/date you specified.
If needed, you can also manually release specific batches from this page. Since you've defined batching by order item ID, releasing a batch here will send that specific order item to production.
By defining the batch criteria by order item ID and specifying a release time, you can control how individually order items are released into your production workflow.
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