This article explains how to set up your production workflows in GelatoConnect using the Workflow Builder. It guides apparel producers through creating digital versions of their physical processes—like printing, quality control, and packaging—ensuring orders follow a consistent and automated path from intake to dispatch. You’ll define steps, assign machines, configure outputs, and test everything to ensure smooth operation tailored to each print method.
Build Your Apparel Production Workflow
A workflow in GelatoConnect is a digital blueprint that mirrors your real-life production process. It ensures every apparel order follows a clear and optimized route through your facility—based on print method, machine type, and order specifics.
Workflows can vary depending on:
Print technique (e.g. DTG, DTF, sublimation, embroidery)
Machine model (e.g. Brother GTX, Kornit Atlas)
Product attributes (e.g. garment color, size, or material)
Order complexity (e.g. single item vs. bundles)
Define Each Step of the Production Flow
Typical steps for apparel include:
Step | Description |
Pre-treatment | For DTG or dark garments; operator applies treatment manually |
Print using DTG, DTF, or sublimation machines | |
Drying/Curing | Curing the print via heat press or tunnel dryer |
Quality Control | Product is scanned and checked for errors (configured automatically) |
Packaging | Item is bagged and labeled for shipping (configured automatically) |
You will define each step in the Workflow Builder and link it to machines or stations in your facility.
Configure Machine Output and Job Settings
Each printer model may need specific formats or settings. In Workflow Builder, you can:
Assign which machine processes the job
Set naming conventions and formats (e.g. PNG, XML, KSF)
Choose resolution, color mode, platen size, etc.
Example: Kornit printers use .ksf files sent to hot folders; Brother GTX may require XML files with specific layer tags.
Need help? Your onboarding specialist can guide you through this.
Set Up Hot Folders for File Delivery
Hot folders are used to send print files and job tickets to the correct machines or RIP software.
What to do:
Define local or cloud hot folders for each print method or machine
Use subfolders (e.g. /DTF, /Embroidery) for organized routing
Enter these details on the Work Settings page
Add Job Tickets and Impositions
To support packaging and sorting, you can embed documents into workflows:
Job Tickets: Contain SKU info, order ID, artwork preview, and print settings
Impositions: Combine items/artwork for efficient bulk printing
Upload and link these templates directly into each step that requires them.
Assign Workstations to Each Step
Map each step to its physical location in your facility to track progress and efficiency.
Example mapping:
Pre-treatment → Pre-treatment table
Printing → DTG machine
Drying → Heat tunnel
Quality Control → QC Station
Packaging → Packing Station
This helps measure time per step and identify bottlenecks.
Run Tests Before Going Live
Verify your setup with test orders before processing real jobs.
Test by:
Creating sample orders manually or via connector
Scanning job tickets through each station
Checking that files route correctly and settings are applied
Best Practices for Apparel Workflow Configuration
Create separate workflows by print method (DTG, DTF, sublimation, embroidery)
Start simple—add complexity once basics work smoothly
Use job ticket scanning to reduce manual lookups
Apply color tags or SKU filters for garment types (e.g. darks vs. lights)
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