Keeping track of inventory can be challenging, especially when handling ready-to-ship or pick-and-pack items. With GelatoConnect, managing out-of-stock items becomes seamless - no extra integrations or IT setup is required. When you ship an item from your warehouse, GelatoConnect Procurement automatically deducts the inventory, ensuring accurate stock tracking without any manual effort. This streamlined process helps you save time, reduce errors, and keep your operations running smoothly.
Step 1: Creating a Stock Item
Before you can start processing orders, you'll need to create a product model in Gelato Connect. This model will contain all the essential information about your product.
To create a new product model:
Navigate to the "Catalog" section and select "Product Models."
Click on "Create a new product model" or choose an existing one to edit.
Enter the necessary product details:
Product name
Description
Category
Attributes (e.g., size, color, material)
Specify the product and packaging dimensions.
Ensure that the SKU and Product UID details are included.
Step 2: Creating Workflow to Fulfill Orders With Stock Items
Let's set up an automated workflow to streamline your order processing.
Open the Workflow Configuration module in your system.
Create a New Workflow
Provide a name for your workflow.
Select Product Attributes
Open the Workflow Canvas
a. Add workflow - Get Warehouse Product Location
b. Add workflow - Generate Paper Job Ticket
c. Add workflow - Send to FTP
d. Add workflow - Stock Reserve
e. Add workflow - Stock Confirm
Test the Workflow with a Test order
Managing Inventory
Keeping track of your inventory is simple with these easy steps:
Go to "Inventory Procurement" > "Inventory Management."
Click on "Add from Catalog."
Click on “My Products”
Select the relevant product model or search the relevant Product UID that you want to add in Inventory
Confirm your selection and update the stock levels as needed.
The imported SKUs will then appear in your inventory list.
Processing Orders
When an order is placed, it's automatically processed through the workflow you defined. Here's how to find the Print job and ship the product:
You can find the Print job in the "Dispatch overview” section of the Connect App. You will also find the Print job ticket attached in the Print job
If you have added the component - “Send to FTP” in the Wokflow for this product, then you would automatically get print job tickets for all relevant Pick and Pack products in your FTP folder. You can download/print these Print job tickets.
You will also find a Print job barcode in The print job ticket (see screenshot below)
You can scan the barcode at the Packaging station, and this would automatically generate the EDI label and would update the status of the order to “Shipped”
This would also automatically consume the stock of the relevant Inventory items from GCP Inventory.
Verifying Stock Updates
Gelato Connect automatically updates your stock levels after each order is processed. To verify these updates:
1. Navigate to "Inventory Management" > "Inventory."
2. Search for the specific SKU and click on “View Stock activity”
3. You can check the history of stock for this SKU and validate if the stock has been updated when this Pick and Pack order was processed.
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